Animal Control Officers Association of New Hampshire

Constitution and By-Laws

 

 

New Hampshire Animal Control Association Mission Statement:

The mission of the New Hampshire Animal Control Association is to educate animal control and other law enforcement officers, elevate and to improve professionalism of the animal control field on a statewide basis by:

  • Working to standardize the job requirements of the animal control profession in New Hampshire;
  • Offering educational programs, resources and tools;
  • Providing educational outreach to citizens and public officials within NH regarding the true nature and importance of the work performed by animal control professionals;
  • Promoting justice and equity in the promulgation and enforcement of animal control laws;
  • Working with state and local officials to improve animal control laws and disaster preparedness procedures.

ARTICLE I-GENERAL

 

  Section 1. Name

1.      This organization shall be known as the “Animal Control Officers Association of New Hampshire,” hereinafter referred to as the “Association”.

2.      It shall forever remain a non-profit organization and shall be incorporated in the State of New Hampshire.

3.      The Association shall be the affiliated of the National Animal Control Association.

4.      The Association shall be affiliated with LGC, Local Government Center.

5.      The Association’s name or any person in their official capacity within the Association shall not be used in connection with any position or commercial interest or in any manner not related to the promotion of the Association’s purpose.

6.      The Association and its members may assist other agencies with animal control interest, but no member may place prior commitments on the Association without approval of the Board of Directors.

 

Section 2. Objectives and Purposes

The purpose of the Association, a non profit organization, is to:

1. Educate and train Animal Control personnel and any other groups or organizations having related interest.

2. Educate the public on local and state animal control laws and responsible pet ownership.

3. Serve as a resource for information on animal control issues in the State of New Hampshire.

4. Provide expertise and serve on committees, task forces etc. related to animal control issues to municipal, county, and state officials.

5. Develop standards and certification procedures for animal control personnel.

6. Provide liaisons with other organizations and groups having related interest.

7.  Improve, promote and publicize animal control, while promoting justice and equality in the promulgation and enforcement of animal control laws. Promote better laws and law enforcement methods relating to animals.

8.  Advance the health, ethics, welfare and training of animal control officers while providing communication and education for animal welfare organizations

9.  Identify and make recommendations on problems requiring further research.

 

ARTICLE II:  MEMBERSHIP

 

Section 1.  Membership Classification

1. Active (voting) - Those eligible for Active membership are those in the field of Animal Care and/ or Control and are actively appointed by municipality in the State of New Hampshire. Dues are $40.00 annually.

2. Supportive (no voting rights) – Any person having an interest in the purpose of the Association shall be eligible for Supportive membership. Dues are $50.00 annually.

3. Corporate (no voting rights) –. All applications for such membership must be approved by the Board of Directors by a majority vote. Dues are $150.00 annually.

4. Honorary (no voting rights) - Membership shall be conferred upon any individual who has performed outstanding services for the Association or made and outstanding contribution to the animal care and control field.  Honorary members shall be nominated by active members and approved by the Board of Directors.

5. Organization - Organizations having at least five (5) or more people eligible for Active membership in accordance with paragraph 1 may sign up all their members for a fee of $150 which includes 4 employees and an additional $10.00 per each additional member.

Organizations have no voting rights; however, each member is authorized to vote, but must be present to do so.

6.  The Board of Directors, in its discretion, may terminate active membership of any individual for non-payment of dues.

7.  Membership can be obtained at any time by any person without regards to race, creed, color, national origin, or sex.

8.  Each member shall have the responsibility to professionally promote the Association’s objectives.

 

Section 2. Dues

  1. Dues shall be payable on or before January 1 of each calendar year.
  2. The amount of annual dues for active members shall be $40.00 and can be changed only by the majority vote of the Association. This shall include a subscription to NACA (National Animal Control Association) news.
  3. No member shall be permitted to exercise any right or privilege of membership while his dues are delinquent.
  4. The fiscal year shall be January 1 to December 31.
  5. Life membership dues will be paid by the Association.

UTA

ARTICLE III. BOARD OF DIRECTORS

 

      1.  There shall be a body known as the Board of Directors which includes the executive officers and up to three (3) at-large members. Duties shall be directed by the President.

          a. The executive officers shall consist of a President (NACA Representative), Vice President, Secretary and Treasurer.

          b. No Association member shall hold more than one (1) association office simultaneously.

          c. A simple majority of the Board of Directors shall constitute a quorum. 

          d. A vacancy on the Board of Directors shall be filled by an active member in good standing by a majority vote of the remaining Directors except as described in Article XII-A.

          e. The Board of Directors shall meet no less than once a year at a location to be determined by the Board of Directors. Board of Directors meetings may take place electronically or telephonically.

2. Election of Officers and Board

        

         a. The only elected officer, rather than official, shall be the President, who in turn shall appoint the following positions:  (1) Vice President, (1) Treasurer and (1) Secretary.  An exception shall be made as described in Article III, 1, (d).

         b. Nominations for the slate of (3) at large officers shall be submitted to the Secretary at least 15 days in advance of the ANNUAL MEETING.  Names submitted will be considered for election. Submittal maybe in the form of an email, telephone, mail or fax.  All elections will be by simple majority of vote at the annual meeting.

         c. There shall be an Annual Meeting for the purpose of electing the President and to conduct other business as required.  The President or Executive Committee will schedule a date, place and time for the Annual Meeting.  The Annual meeting must be chaired by the President, Executive Committee or their designee, Statewide Association meetings may be held by individual members to address local issues. A Regional Facilitator appointed by the Executive Committee must chair these meetings in order to be recognized and accepted by the Association.  The Regional Facilitators will report directly to the President and/or Executive Committee.    

         d. All terms are one year.

 

3.  Membership on the Board of Directors may be terminated

a.       By resignation: Any Director in good standing may resign from the Board upon written notice to the Secretary; or

b.       By lapsing:  A Directorship or alternate position will be considered lapsed and automatically terminated if a Director does not attend two consecutive meetings without notification.

c.       Any Director whose conduct shall bring discredit to the Association may have his/her membership terminated by a majority vote of the Board of Directors.

d.      If a member of the Board is terminated by 2.b or 4.c, the member is no longer eligible to serve on the Board. 

     4.  Expulsion of Members

                Any member of this organization may be expelled for flagrant violation of the objectives of the ACOANH which would bring discredit to the organization.  The Board reserves the right by majority vote to refuse membership if the individual has been disciplined by the Board in the past or it is brought to the attention of the Board that the individual has been convicted of a felony or an animal cruelty crime.

 

ARTICLE IV. DUTIES OF OFFICERS

 

Duties:  The duties of each of the Officers shall be the usual duties of their respective offices necessary in order to carry out the general activities of the Association, including but not limited to the following:

 

PRESIDENT - shall be the presiding officer of the Association and shall serve as the state representive at the NACA Convention. The President shall have general supervision, direction and control of the business and affairs of the Association and shall be chairman ex-officio of all committees and shall appoint all the committees and the chairman of each. The President shall act as a liaison between the Association and all other organizations; may delegate duties to other members of the Association; and shall perform such additional duties as may be incident to the office of President. Also to deliver to his or her legally elected successor, or such person or persons as the members may direct, all books, papers, monies and effects in hand belonging to the Association.

 

VICE-PRESIDENT- shall assist the president in the performance of his or her duties and act in his or her stead in the event of an absence.  Shall assist the coordinator of the annual workshop or meeting.  Shall have such other powers and perform such other duties as may from time to time be prescribed by the Board of Directors. Also to deliver to his or her legally appointed and qualified successor, or such person or persons as the members may direct, all books, papers, monies and effects in hand belonging to the Association.

 

TREASURER- It shall be the duty of the Treasurer to have all charge and custody of, and be responsible for all funds of the Association, receive and give receipts for all monies due and payable to the Association from any source whatsoever, to pay by check, countersigned by the President, Vice-President or Chairman of the Board of Directors, all warrants drawn. The deposit of all such monies in the name of the Association in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of the By-Laws; and in general, perform all duties incident to the office of Treasurer and such other duties as from time to time, be assigned to him or her by the President or Board of Directors. Also to deliver to his or her legally appointed and qualified successor, or such person or persons as the members may direct, all books, papers, monies and effects in hand belonging to the Association.

 

SECRETARY- shall keep records of all meetings of the Association and the Board of Directors, have charge of the correspondence, receive all monies and bills due to the Association, record and deliver them to the Treasurer, notify members of the Board of Directors of meetings, keep a roll of the members of the Board of Directors with their address, business phone number, and home phone number, and carry out such duties as are prescribed in these by-laws. Also to deliver to his or her legally appointed and qualified successor, or such person or persons as the members may direct, all books, papers, monies and effects in hand belonging to the Association.

 

ARTICLE V. – Committees

 

     1.  The President may appoint committees to carry out the work of Association.

 

ARTICLE VI- Contracts

 

     1.  The Board of Directors must authorize any officer, agent, or agents to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Association.

     2.  No individual or committee of the Association shall be authorized to create any financial liability unless the Executive Committee first shall have approved it as to its purpose and amount.

 

ARTICLE VII- Personal Liability & Property Interest

 

     1.  No member, director, or officer of the Association shall be personally liable for any indebtedness or liability of the Association, and any and all creditors of the Association shall look only to the assets of the Association for payment.

     2.  When any member shall cease to be a member of the Association, any interest he or she shall have in and to the property, assets, rights, or privileges of the Association shall cease and shall revert to the Association.  Such termination of membership shall operate as a release and assignment to the Association of all rights, title and interest of such member in and to the property, assets, and privileges of this corporation.

 

ARTICLE IX-Parliamentary Authority

 

     1.  Robert’s Rule of Order shall govern all proceedings except when in conflict with this Constitution, the By-Laws, or Board of Directors resolutions.

 

ARTICLE X- AMENDMENTS

 

     A copy of each proposed amendment to these bylaw must be distribute to every member of the “Association” fifteen (15) days before the next annual meeting.  The amendments may be discussed and modified before a vote at the annual meeting.  Proposed and revised amendments to the by-laws become effective when approved by a simple majority of members present at the annual meeting. 

 

ARTICLE XI- EXECUTIVE COMMITTEE MEETINGS

 

     The President may call a meeting of the Executive Committee at any reasonable time to conduct business and to take up other issues that may arise.  Notification of these meeting to the general membership is not required and attendance at these meetings is not required.  Any member may attend these meetings.  Members will have the responsibility to contact the President for scheduling of Executive Committee Meetings.

 

ARTICLE XII- NECESSARY REQUIRMENT TO SERVE AS PRESIDENT

 

     At the time of election, and throughout the term of the President, the individual must be employed and working as an ACO for a municipality within the State of New Hampshire.  If for any reason the President is no longer employed as an ACO and is not working for a municipality within the STATE OF NEW HAMPSHIRE, the President shall submit their resignation to the Executive Committee at once.  Failure to do so will automatically disqualify the President for their position. In the event of this happening, refer to Article XII-A.  

 

ARTICLE XII-A-REPLACEMENT OF THE PRESIDENT

 

     A.  The Vice-President will fulfill replacement of the President for any reason until such time of the annual meeting. The President Pro tem shall appoint a Vice-President Pro tem until such time of the annual meeting.

 

ARTIVLE X111-CODE OF CONDUCT

 

      1. It is vitally important to the Association’s existence that it maintains a code of conduct.  Members must maintain a level of professionalism when representing the Association at events or serving their communities. The Executive Committee has full authority on all disciplinary actions. The Executive Committee decisions are final pending an appeal process.

 

Appeal Process:  Any member receiving disciplinary action may appeal the Executive Committee decisions to the full membership at the next annual business meeting.  The Executive Committee decisions may be overturned by a simple majority vote by members present, including reinstatement. 

 

 Conflict of Interest: Any possible conflict of interest on the part of any member of the Board, officer or employee of the Association, shall be disclosed in writing to the Board and made a matter of record through an annual procedure and also when the interest involves a specific issue before the Board.  The minutes of the meeting shall reflect that a disclosure was made, the abstention from voting, and the actual vote itself.  Every new member of the Board will be advised of this policy upon entering the duties of his or her office.   The Board will comply with all requirements of New Hampshire law in this area and the New Hampshire requirements are incorporated into and made a part of this policy statement. See attached Addendum to Application for Registration, Conflict of Interest, 56414.doc (rev 4/2009)

 

ARTICLE XIV-DISSOLUTION

 

     1.  The Association may be dissolved only by written consent of not less than 2/3 of the entire Board of Directors at a meeting convened for that purpose.

     2.  Upon dissolution, all remaining assets shall be distributed to NEACHA, New England Animal Control Humane Academy. 

     3.  If NEACHA is no longer in existence, then the remaining assets shall be distributed to the Applied Animal Science Department, Thompson School of Applied Science, University of New Hampshire as required under 501 (c) (3) of the Internal Revenue Code.

 

Approved by membership and Board members.

Sheila Johannesen, Hampstead ACO                                   
President                                                                          

Renee King, Fremont ACO
Vice-President

Neal Jones, Exeter ACO
Treasurer

Corie Bliss, Salem ACO
Secretary

Animal Control Officers Association of NH • c/o Sec. Corie Bliss, 9 Veteran's Memorial Parkway Salem NH • info@acoanh.com

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